How does UNDP do business

As a public organization entrusted with donor funds and committed to supporting developing economies, UNDP procurement unit in Cyprus abides by the following principles:

Best Value for Money, which consists of the selection of the offer that best meets the end-users’ needs and that presents the best return on investment. Best Value for Money is the result of several factors, including quality, experience, the vendor’s reputation, life-cycle costs and benefits, and parameters that measure how well the good or service allows the organization to meet its social, environmental or other strategic objectives.

Fairness, Integrity and Transparency, which ensures that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.

Effective International Competition, understood as giving all potential vendors timely and adequate information on UNDP requirements, as well as equal opportunity to participate in procurement actions, and restricting them only when it is absolutely necessary to achieve UNDP development goals.

In the best interest of UNDP, which means that any business transactions must conform to the mandates and principles of UNDP and the United Nations.

We are aware that some travel agents received a request for issuing travel tickets (from different sources using the name of UNDP).  UNDP does not ask for tickets to be issued without prior notice. If you think you have been the victim of a scam, please contact registry.cy@undp.org

Vendor Protest

UNDP’s vendor protest procedure provides an opportunity for appeal to those persons or firms not awarded a purchase order or contract through a competitive procurement process. In the event that a Proposer believes that it was not treated fairly, the following link provides further details regarding UNDP vendor protest procedures. Please consult UNDP Policy against Fraud and other Corrupt Practices.

More on UNDP Procurement procedures

Transition to Quantum On-Line System in UNDP's Procurement Processes as of 1 October 2022

We are pleased to inform you of the UNDP’s global transition to the new ERP Quantum in UNDP’s procurement processes, due to the Atlas eTendering system’s retirement. 

UNDP’s Quantum is an on-line system that will manage interaction with suppliers for solicitation processes (tenders, which are now called “negotiations” in the new system) and the respective contracts management. 

The Quantum on-line system aims to enhance the integrity and transparency of the procurement process and enables the streamlining of the processes: Suppliers can use on-line portal to view solicitation documents, submit their bids, communicate with procurement office, etc.   

Quantum addresses UN’s fundamental procurement values, such as fairness, integrity, transparency and accountability.  

Some of the main benefits of the Quantum are: 

No late submissions are accepted: The system will automatically not accept any bid after the deadline (date and time clearly indicated in each procurement now called “negotiation”). 

Electronic sealed bids: The system encrypts the bids submitted in the system and does not allow anyone to view any information provided before the bidding deadline.  

Electronic stamping of the bids: The system stamps all information submitted by suppliers and prevents anyone from altering, deleting, or adding anything to the bid after the deadline for submission. 

Streamlines the bidding process: Suppliers can register in the system, retrieve all information and solicitation documents, submit their bid online, edit it directly in the system prior the deadline for submission, and receive automatic notifications once the evaluation is finalized and the contract is awarded. 

Provides an audit trail: As the Supplier Portal system records all activity in the system, it keeps an audit trail for increased accountability and transparency. 

Suppliers aiming to participate in UNDP’s procurements must have their profile registered in the Quantum. 

We urge you to timely start registering your company profile in Quantum.

You can read the detailed instructions for Supplier Registration by accessing the Quantum Procurement - User Guide for UNDP Suppliers - May 2022.  

Once Suppliers are registered in Quantum, they may login to the Quantum’s Supplier Portal and then search for a negotiation (tender) of interest and submit a bid as per the instructions provided in the aforementioned User Guide.  

For any queries related to the particular procurement cases organized by the UNDP Cyprus, please contact the Procurement Unit at solicitations.cy@undp.org and clearly indicate the reference number of the Quantum negotiation (particular tender of interest) and provide brief description of the tender’s issue in the Subject and text of the e-mail. 

We are looking forward to the successful utilization of the Quantum system and we thank you for expressing interest to cooperate with UNDP! 

Please also find the link below to watch a recorded webinar for suppliers, explaining the steps needed to be followed.

Webinar for suppliers: EN - Quantum Supplier Portal - Webinar for Suppliers - YouTube

Procurement notices:

List of contract awards