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Rwanda

Procurement

Procurement is the overall process of acquiring goods, civil works and services which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract or the useful life of an asset.

 

Local Procurement notices

Tender Description Date Posted Deadline
HIRING OF NATIONAL INDIVIDUAL CONSULTANT FOR CONDUCTING A STUDY ON THE STATUS AND CHALLENGES FACED BY EXISTING CROSS BORDER TRADERS’ COOPERATIVES ACROSS RWANDA BORDERING DISTRICTS 02 November 2022 15 November 2022
HIRE A CONSULTANCY FIRM TO CONCEPTUALIZE AN INVESTMENT MATCHMAKING DEALROOM PLATFORM DISTRICTS 14 November 2022 24 November 2022
TERMS OF REFERENCE FOR PRODUCTION OF THE SECOND GENERATION OF THE COUNTRY GENDER STATUS REPORT FOR RWANDA(UNWOMEN) 02 November 2022 15 November 2022
National Consultant junior communication Specialist (UNWOMEN) 14 September 2022 21 September 2022
Terms of Reference: Consulting company to produce a video documentary(UNWOMEN) 18 October 2022 24 October 2022
LOCAL CONSULTING FIRM TO PROVIDE BUSINESS MENTORSHIP SERVICES TO YOUTHCONNEKT BENEFICIARIES IN RWANDA 19 September 2022 03 October 2022
Terms of reference to develop guidelines for Gender-Based Violence (GBV) Prevention and Response in the sports sector 18 October 2022 28 October 2022
Recruitment of a National Individual Consultant to undertake a national consultation on loss and damage 14 October 2022 26 October 2022
National Consultant Planning and coordination Specialist (UNWOMEN) 14 September 2022 21 September 2022
Recruitment of a National Individual Consultant to conduct a Final Evaluation for the Deepening efforts to accelerate NDC implementation (NDC Project) 12 September 2022 23 September 2022
supply a Vehicle TOYOTA HILUX DC, 4X4 09 September 2022 29 September 2022
Recruitment of Individual Lead Consultant to draft Evidence-based Final Narrative Report of the Integrated National Financing Framework (INFF) 08 September 2022 21 September 2022
Request for Proposal Provision of Custom Clearing Services to UN Agencies in Rwanda 08 September 2022 23 September 2022
Hiring a Youthconnekt 2022 Summit Event Manager and Supply of Production and Branding Materials. 01 July 2022 18 July 2022
Tender for the Supply of Production equipment for Youth Connekt Africa Summit scheduled to take place in Rwanda on the 13 to 15 October in Kigali . 05 August 2022 17 August 2022
Tender for Supply and Management of Audio Visual Equipment for the YouthConnekt Africa Summit scheduled to take place in Rwanda from 13th to 15th October 2022 at the BK Arena at Intare Arena. 05 August 2022 17 August 2022
Hiring a Local Consulting firm to document UNDP Contribution in the Implementation of NDC in Rwanda . 09 August 2022 22 August 2022
Recruitment of a National Individual Consultant to conduct a Final Evaluation for the Deepening efforts to accelerate NDC implementation (NDC Project) 02 August 2022 19 August 2022
CALL FOR PROPOSAL GLOBAL ENVIRONMENT FACILITY/SMALL GRANTS PROGRAMME (GEF/SGP)/ Leading University or Research Institute for Plastic Waste Management and Behavior Change workshop and capacity development. 08 August 2022 09 September 2022
Hiring a Local Consulting firm to document UNDP Contribution in the Implementation of NDC in Rwanda . 02 August 2022 19 August 2022
Re- Advertisement - Recruitment of National Junior Experts in charge of external resource mobilization 02 August 2022 16 August 2022
Recruitment of National Individual Media Consultant to develop Support Communication products related to the Integrated National Financing Framework (INFF) 02 August 2022 16 August 2022
Hiring a Local Consulting firm to Conduct an Assessment of result and impact of UNDP/UNEP Poverty Environment Action for SDGs (including Documentary video). 10 July 2022 18 July 2022
PROVISION OF BANKING SERVICES FOR UNDP and “THE UN SYSTEM” IN RWANDA 24 May 2022 30 June 2022
CALL FOR PROJECT PROPOSALS GLOBAL ENVIRONMENT FACILITY/SMALL GRANTS PROGRAMME 16 June 2022 28 June 2022
CATERING SERVICES and MANAGEMENT OF UNDP STAFF CAFETERIA SERVICES  20 June 2022 29 June 2022

NATIONAL CONSULTANT FOR CONDUCTING PARTICIPATORY GENDER AUDIT FOR ORGANIZATIONS OF PERSONS WITH DISABILITIES IN RWANDA

21 JUNE 2022 08 July 2022
Recruitment of National Junior Experts in charge of external resource mobilization 17 July 2022 28 July 2022

As a public organization entrusted with donor funds and committed to supporting developing economies, UNDP abides by the following principles:

Best Value for Money means selection of the offer, which presents the optimum combination of life-cycle costs and benefits, which meet the end-users’ needs. Best Value for Money is the result of several factors, including quality, experience, the vendor’s reputation, and parameters that measure how well the good or service allows the organization to meet its social, environmental or other strategic objectives.

Fairness, Integrity and Transparency, which ensures that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.

Effective International Competition, understood as giving all potential vendors timely and adequate information on UNDP requirements, as well as equal opportunity to participate in procurement actions, and restricting them only when it is absolutely necessary to achieve UNDP development goals.

In the best interest of UNDP, which means that any business transactions must conform to the mandates and principles of UNDP and the United Nations.

UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:

Micro-Purchasing

Micro-Purchasing is a simplified and informal procurement method intended for the purchase of readily available goods, standardized services and small works, and where the contract amounts involved are not expected to exceed $10,000. Micro-Purchasing may be undertaken through canvassing of at least two vendors and award is made to the lowest price available.

Request for Quotation (RFQ)

An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$10,000 and $200,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.

Invitation to Bid (ITB)

An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$200,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.

Request for Proposal (RFP)

An RFP is a formal request to submit a proposal, usually associated with requirements for services, which cannot be clearly or concisely defined, with an estimated procurement value of more than US$10,000. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.

In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (HQ) or locally (at country office level).

Evaluation Process

Evaluation is the process of assessing offers and submitted proposals in accordance with established evaluation methodology and criteria, with the goal of obtaining the best value for money. The process is conducted in a fair and transparent manner to ensure equal treatment of all bidders.

The Evaluation Committee consists of three to five members depending on the nature, complexity and value of the procurement activity. Furthermore, the Evaluation Committee is chaired by an experienced individual, usually a member of the UNDP Moldova Programme Section. The membership of the Evaluation Committee is approved by Senior Management of UNDP Moldova.

In selecting the members of the evaluation team, the type of procurement being carried out is considered. Representatives from the funding source, the client organization, or national representatives may participate in the evaluation process only as observers. All observers and participants in the evaluation team sign a Declaration of Impartiality.

Vendor Protest

UNDP’s vendor protest procedure provides an opportunity for appeal to those persons or firms not awarded a purchase order or contract through a competitive procurement process. In the event that a Proposer believes that it was not treated fairly, the following link provides further details regarding UNDP vendor protest procedures. Please consult UNDP Policy against Fraud and other Corrupt Practices.

 

Contracts' Awards

All past competitions (winner name and awarded contract amount) can be found in the Tenders Archive (new window will open).

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