Call for participation in the competition “Provision of comprehensive support to war-affected populations with a focus on persons with disabilities"

December 1, 2022
Illustration: UNDP in Ukraine

1. BACKGROUND

Since the military invasion of Ukraine by the Russian Federation on February 24th, 2022, the total number of verified civilian casualties were 11,862, including 5,110 killed, according to the UN Human Rights Monitoring Mission in Ukraine (HRMMU)[1]. The scope and scale of damage to critical infrastructure caused by the conflict has also been devastating, including residential housing, hospitals, schools, kindergartens, and other civilian targets damaged or destroyed. The war has caused mass forced displacement of over 12 million people with currently 6.3 million Internally Displaced Persons (IDPs) and 5.8 million refugees [2].

The impact of the war on the health sector in Ukraine is unprecedented, with approximately 628 medical facilities damaged or destroyed, for the estimated amount of in 683 billion EUR [3]. The war has furthermore caused significant disruption of public service delivery, specifically in the area of healthcare provision and social services, affecting vulnerable social groups such as persons with disabilities. The human impact of war is enormous. As armed violence continues, people are increasingly exposed to explosions, burns and trauma injuries. While hospitals are still treating patients of all kinds, war-related injuries have been increasing.[4] The number of people with amputations and the need for prostheses are already in thousands of cases, all of whom are in need of emergency care, follow-up treatment and rehabilitation. The number of people with disabilities (PwDs) caused by war – both combatants and civilians - has led to increased special demands for medical and psycho-social services, which are expected to continue growing substantially over time. There are also increasingly more persons with disabilities who have an impairment due to explosive ordnance (EO), and partially these people are veterans and (ex)combatants, but many are civilians (including the elderly, women and girls with disabilities) caused by EO.

Rehabilitation of people with disabilities encompasses a holistic set of interventions to address impairments — activity limitations, and participation restrictions, as well as personal and environmental factors that have an impact on functioning and health. Early Rehabilitation is recognized as being an integral part of a patient’s recovery in conflicts and disasters. Starting in acute care, early rehabilitation can help prevent complications, speed recovery, and help ensure continuity of care.[5]

The Government of Ukraine has a wide set of policies regulating the sphere of social and medical services, as well as referral paths, for people with disabilities. But meanwhile the Government of Ukraine has a wide range of rehabilitation centres operating at different levels in structures on under different ministries, the rehabilitation system lacks capacities, funds and is in dire need of modernisation – a fact which was prominent even the full-scale war[6] In addition, the rehabilitation facilities often face difficulties in terms of dealing with this new type of war inflicted injuries and traumas, and are unable to match the current shift in demand. Responding to the urgent needs, the Minister of Health of Ukraine voiced in June 2022, three main priorities exist in rehabilitation of PwD’s with war inflicted injuries ahead, as following: a) capacity development of the rehabilitation staff (e.g. development of the educational standards); b) development of packages of rehabilitation service guarantees (as for now just three of such packages are existing - for adults and children from 3 years old with lesions of the nervous system; for adults and children from 3 years old with lesions of the musculoskeletal system; for children born prematurely or sick during the first 3 years of life); c) strengthening rehabilitation centres. [7]  It should furthermore be noted that the mine action sector in Ukraine is still in its early stages of development, where an accelerated progress towards adoption of international standards across all key areas, including mine victim assistance, is needed.

The overall aim of UNDP project is to enhance resilience, physical and mental well-being of people with disabilities in Ukraine with injuries from war through strengthening of rehabilitation services, the expansion of the disability inclusion agenda and the improvement of socio-economic integration of people with disabilities.

Supporting the rehabilitation of persons with disabilities caused by the war project is being implemented through five main priorities:

  1. Rehabilitation related services and trainings for persons with disabilities/traumas caused by war
  2. Support to community-based multidisciplinary rehabilitation teams
  3. Support to capacity development of rehabilitation institutions
  4. Capacity development of professionals in rehabilitation
  5. Support to employability of persons with disabilities with injuries caused by the war

Though this CfP, UNDP would like to engage civil society organizations to support rehabilitation needs of women and men with disabilities with injuries caused by the war.

2. OBJECTIVES OF THE COMPETITION:

Lot 1

Capacity development to community-based multidisciplinary rehabilitation teams and professionals in rehabilitation as well as support to capacity development of rehabilitation institutions

The CSO project proposals submitted within this Lot should develop and maintain coordination mechanisms and capacity development of community-based multidisciplinary rehabilitation teams, conduct trainings; support the existing rehabilitation system and develop the capacity of rehabilitation institutions in Ukraine.

The proposed activities may be focusing on, but not limited to the following areas:

  • Collection of data on existing needs and challenges;
  • Assess needs of technical capacities, equipment and supplies of existing state centres for complex rehabilitation, local rehabilitation centres, prosthetics workshops and medical facilities in regions;
  • Support development and piloting of a community-based rehabilitation model including rehabilitation teams at local level;
  • Proposing ways to support rehabilitation cabinets/ centres / institutions;
  • Creation of centres / cabinets of assistive technologies at local level;
  • Support rehabilitation cabinets/centres/institutions with procurement, installation of rehabilitation equipment as well as providing trainings on using of the equipment for the staff;
  • Support development and piloting the model of rehabilitation and adaptation of persons with vision loss;
  • Communication trainings (using assistive devises and technologies) of professionals in rehabilitation;
  • Proposing ways to support and develop the prosthetic workshop in Ukraine;
  • Development of a roadmap for conducting training sessions for staff involved in centres of complex social, social-psychological, medical, physical rehabilitation;
  • Proposing mechanisms to coordinate the development of multidisciplinary teams;
  • Providing support in development of community-based multidisciplinary rehabilitation teams;
  • Orientation and mobility trainings.

Lot 2  

Rehabilitation related services and trainings for persons with disabilities/traumas caused by war

The CSO project proposals submitted within this Lot should aim at the joint efforts of civil society organizations in coordination with think tanks and other stakeholders to support persons with disabilities/injuries caused by the war by providing rehabilitation related services and training.

The proposed activities may be focusing on, but not limited to the following areas:

  • Provide essential services such as occupational therapy, daily leaving activities after trauma, communication, orientation and mobility trainings, social and psychological / rehabilitation / support or other relevant;
  • Develop and implement comprehensive training programmes covering the following topics: mobility, communication to support persons with disabilities/injuries caused by the war as well as daily leaving activities after trauma;
  • Conduct case management of persons with disabilities caused by the war in community;
  • Address and support social work and case management in health/rehabilitation institutions;
  • Social services for persons with disabilities.

Lot 3  

Creation of conditions for the socio-economic integration of persons with disabilities

The projects submitted within this Lot should improve employability of persons with disabilities/ with injuries caused by the war through on-the-job training, internship, support to job placement and adaptation on workplace, creation of inclusive working environment etc.

  • Proposing ways to support skills development and re-training of people with disabilities through enhancement of vocational education and training system capacity to ensure inclusiveness and relevance of the educational process
  • Proposing ways to support public-private partnership initiatives aimed at the improvement of people with disabilities from job search to job placement and onboarding, paid internship, creation of inclusive working environment and promotion of equal and indiscriminatory recruitment among employers;
  • Proposing ways to support and develop training and mentorship programs followed by provision of micro-financial aid packages for individual entrepreneurship for people with disabilities;
  • Ensuring job placement and onboarding of persons with disabilities in workplaces through provision of social support services.

3. PARTICIPANTS OF THE COMPETITION:

Have a status of a non-governmental public or charitable organization, civic union or an association of CSO/NGOs officially registered in Ukraine for no less than a year and/or have proven record of implementation of similar projects with support of international donors or technical assistance projects. The contest does not provide grants to profit organizations, political parties, state authorities, local governments, religious communities and private (physical) individuals and entrepreneurs.

3.1. Eligible organizations

The parameters that will determine whether an CSO/NGOs is eligible to be considered for funding by UNDP will be based on the Capacity Assessment Checklist CACHE (Annex 5).

3.2. Geographic location:

UNDP will accept applications from all regions of Ukraine.

4. COMPETITION STAGES:

Stage I –Submission of project proposals concepts according to the following structure:

  • Name of the Applying organization and the proposed name of the project;
  • Contact details including email and phone number of the project coordinator;
  • purpose, main goals and objectives,
  • preliminary list of measures to achieve the goals,
  • quantitative (including the number of beneficiaries) and qualitative expected results,
  • partners,
  • the implementation timeframe,
  • estimated total budget without details.

Project concepts are to be submitted in an arbitrary form, no more than 2 А4 pages in total.

The grant competition will be conducted on a rolling basis, with the first round of concepts to be submitted no later than December 20, 2022. All concepts submitted after the initial deadline will be reviewed on a monthly basis. There is no deadline for submission of the project proposals concepts, and applications will be accepted on a rolling basis and reviewed once a month.

Stage II – Submission of the project proposals

Based on the results of the review and preliminary evaluation of the concepts, the selected organizations will be invited to submit finalized project proposals. The applying organization will have up to a week to submit the completed project proposal.

The winners of the competition will be chosen on the basis of the evaluation results of the project proposals by the Grant Selection Committee. UNDP will conclude grant agreements with those finalists that will be recommended for funding.

5. BUDGET AND ALLOWED EXPENSES:

Eligible costs must:

  • be necessary for caring out project activities;
  • have been incurred by the applicant during the implementation period;
  • comply with the principles of sound financial management, in particular, value for money and cost-effectiveness;
  • be adequately recorded, identifiable and verifiable, and be backed by original supporting documents.

UNDP grant may only be used to cover the following costs:

  • staff salaries and expert fees;
  • communication and information services;
  • purchase of consultative services and contracts provided that these are essential to project goals and objectives;
  • procurement of rehabilitation equipment;
  • procurement of equipment/applications that will be used with rehabilitation purposes;
  • procurement of assistive devices and prosthetics items;
  • renting, catering, and other services envisaged by the project activities;
  • printing and copying;
  • utility services;
  • consumables and supplies;
  • travel costs (provided that travel complies with internal UNDP regulations);

The following costs are ineligible:

  • costs of project proposal preparation;
  • academic research;
  • debts;
  • currency exchange losses.

6. FINANCIAL CONDITIONS AND TERMS OF IMPLEMENTATION:

It is envisioned that the budget within project proposal should be within the following range USD 20,000-30,000.

The budget of the project proposal under LOT 1 should not exceed USD 30 000. Proposals with strong justification for equipment rehabilitation purchasing will be additionally reviewed by the Grant Selection Committee.

The budget of the project proposal under LOT 2 should not exceed USD 30 000.

The budget of the project proposal under LOT 3 should not exceed USD 20 000.

In exceptional cases and if confirmed by Grant Selection Committee the supported project may be up to USD 150 000 (strong justification is required from the applicant).

The maximum timeframe for the project implementation is 9 months.

The contribution from the implementing organization or from other sources will be considered and will be regarded as an advantage for the applicant. This contribution could be made both financially and in non-financial form (for example, remuneration of the personnel of the organization, provision of its office or equipment for project tasks, etc.).

7. CONCEPTS SUBMISSION PROCEDURE:

The CFPs will be advertised through the web sites of the following organizations:

  • UNDP Ukraine: www.undp.org.ua and its Facebook page
  • GURT Resource Center: www.gurt.org.ua
  • Prostir: www.prostir.ua
  • as well as other relevant social networks and information portals.

Applications (project proposals) must be developed in Ukrainian according to templates that will be part of the CfP.

The application package shall consist of

1. The filled-out project proposals concepts (done on a computer as a Microsoft Word file);

2. Copy of Charter of the applicant organization (PDF);

3. Copy of State registration certificate (PDF);

4. Banking details (PDF);

5. Resumes of proposed specialists for project implementation (Microsoft Word or PDF)

6. Other relevant supporting documentation including reference letters, report samples or others (Microsoft Word or PDF).

The document package shall be archived as *.zip or *.rar and not be password-protected; it shall not be larger than 35 Mb total. The package shall be sent to the designated e-mail with the letter title containing the name of the competition as stated in the CFP. Applications sent through means different from the one described above will not be considered.

The further steps in the LVG proposal assessment process will follow this sequence:

  • The Project team pre-screens LVG project proposals against the eligibility criteria to be admitted for the Selection Committee review and appraisal;
  • The Selection Committee convenes and reviews all eligible LVG project proposals based on evaluation criteria and recommends those that have gained the biggest number of points for concluding the agreements;
  • Based on the capacity assessment results of the short-listed CSOs, the Project team submits the Selection Committee minutes (list of SCOs recommended for funding) for approval;
  • UNDP concludes grant agreements with the CSOs.

Concepts of the project proposals are submitted in Ukrainian and sent by e-mail to the addresses:  grants.ua@undp.org and rpwd2023@gmail.com specifying in the subject line, the title of the competition Provision of comprehensive support to war affected populations with a focus on persons with disabilities". Please also fill obligatory google form for the submission.

Contact persons:

8. SELECTION PROCESS

8.1. Assessment procedures

UNDP specialists will review the project concepts submitted for the stage I of the competition and select organizations which will be invited to submit finalized project proposals.

The project proposals submitted for stage II – Submission of the project proposals will be checked against the criteria for the assessment of proposals. At this stage, the Programme can request additional information from the applicants at its own discretion.

To ensure full transparency and equity of the process, UNDP forms a Grant Selection Committee (GSC) that will appraise the proposals that have made it through the first stage. GSC is a temporary authorized body that is responsible for considering, selecting and recommending proposals for funding. The Grant Selection Committee may decide to request additional independent expert opinion during the selection process.

8.2. Criteria for the assessment of proposals

The proposals shall be assessed by the GSC in accordance to the following criteria:

 

Summarised form for the technical proposal evaluation

Maximum score

1.

Responsiveness of the LVG project proposal to the core theme of the CFP

25

2.

Ability of the proposed LVG project team (staff and proposed consultants) to cope with the scope of works described in the project proposal

20

3.

Quality of the proposed networks and instruments for result dissemination

10

4.

Demonstrated experience in providing services to PWDs

15

5.

Demonstrated sustainability considerations of the project

10

6.

Quality and realistic nature of the budget proposal

20

 

Total Score

100

 

9. REPORTING, MONITORING AND EVALUATION

9.1. Monitoring and evaluation, frameworks for project implementation

The Grantee is responsible for monitoring project implementation and evaluating its results. UNDP will monitor the project through Grantee reports, online consultations, site visits, meetings with project personnel and stakeholders, and participation in project events.

9.2. Reporting

The Grantee shall submit the following reports according to UNDP format:

  • Interim reports, including description of activities, results, and agreed monitoring indicators, as well as financial reports – depending on the length of the project proposed (to be specified in the relevant agreement);
  • Brief reports on demand occasionally requested by UNDP RPWD in cases when information on Programme implementation is required in between reporting periods;
  • A Completion report, including a summary of activities and results as well as financial report for total duration of an agreement.

[1] Ukraine | Situation Reports (unocha.org) 22 July 2022. Casualties as of 17 July 2022, including 5,110 killed (including 1,943 men, 1,342 women, 163 boys and 142 girls) and 6,752 injured (including 1,359 men, 1,001 women, 210 boys and 147 girls)  

[2] Ukraine | Situation Reports (unocha.org) 22 July 2022  

[3] https://moz.gov.ua/article/news/ukraina-mae-chitke-bachennja-vidnovlennja-sistemi-ohoroni-zdorov%e2%80%99ja-ukraini-pislja-naslidkiv-vijni---viktor-ljashko  

[4] https://humanity-inclusion.org.uk/en/news/ukraine-hi-cares-for-patients-wounded-by-war  

[5] https://www.who.int/activities/strengthening-rehabilitation-in-emergencies/early-rehabilitation-in-conflict-and-disasters  

[6] Situation assessment of rehabilitation in Ukraine. Copenhagen: WHO Regional Office for Europe; 2021. https://apps.who.int/iris/handle/10665/349595  

[7] Speech by Minister Lyashko, at the Donor Forum Unbroken, organised in Lviv on 10 June 2022  

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ANNEX 5