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Call for participation in the competition

“Civil society response to the needs of women and men, especially hard-to-reach and vulnerable groups”

 

1. BACKGROUND

The present Call for Proposals (CfP) is administered by UNDP’s “Civil Society for Enhanced Democracy and Human Rights in Ukraine” (CSDR) project which is part of the UNDP Democratic Governance portfolio, and a regional UNDP project “EU4Dialogue: Support to Conflict Transformation in the South Caucasus and the Republic of Moldova” (EU4Dialogue). Through the Democratic Governance portfolio UNDP assists the Government, civil society, and the people of Ukraine in advancing democratic policies and practices needed to accelerate progress on sustainable human development. This includes advocating for human rights and gender equality, supporting anti-corruption efforts, promoting the digital transformation agenda, ensuring that all Ukrainian citizens can protect their rights, strengthening parliament, and empowering civil society and youth activists.  

The project “Civil Society for Enhanced Democracy and Human Rights in Ukraine” (2017-2022), which is funded by the Danish Ministry of Foreign Affairs and implemented by UNDP Ukraine, is a national five-year initiative. It aims at enhancing the institutional capacity of civil society actors in the region in the areas of democracy and human rights and strengthening their impact on reform processes in the country through better coordination and networking, as well as at contributing to more inclusive, democratic and rights-based governance.  

For this purpose, the project strengthens capacities of the civil society organizations to promote democracy and foster participatory and result-driven Government-CSO dialogue at all levels in Ukraine. It also develops capacities of human rights actors to promote and defend human rights in Ukraine and enhances civic youth engagement and youth participation in decision-making at all levels.  

CSDR is being implemented through three main components: 

  1. Strengthening CSOs as guardians of democracy and good governance; 
  2. Supporting human rights actors to promote and defend human rights in Ukraine; 
  3. Enhancing civic youth engagement and youth participation in decision-making at all levels. 

The overall aim of the regional EU4Dialogue project, funded by the European Union,is to contribute to building a durable foundation for conflict transformation in the Eastern Partnership region by creating better socio-economic conditions and improving human security for conflict-affected communities. The activities implemented in Ukraine in 2022-2023 are part of a reprogramming of the project to support crisis response in Ukraine. 

EU4Dialogue project is being implemented through two main components: 

  1. a competitive grant scheme to support CSO initiatives aiming at responding to the needs of conflict-affected communities; and  
  2. procurement and supply of necessary equipment and consumables to support crisis response.  

The number of displaced people is growing as the security situation across the country continues to worsen, with ongoing fighting and airstrikes forcing people to flee their homes. Recent humanitarian assessments indicate that over 10,3 million people have been displaced internally or crossing borders into neighboring countries as refugees, that 18 million individuals have been directly affected by the conflict, with 12 million people in direct need of humanitarian assistance.  

Though this CfP, UNDP would like to engage civil society organizations into the response to the crisis situation caused by the war by providing support to the needs of women and men, especially hard-to-reach and vulnerable groups of population. In addition, in partnership with the civil society UNDP intends to facilitate bridging the gap between local authorities and humanitarian organizations and the most vulnerable groups, to ensure fair, inclusive and effective delivery of humanitarian and recovery assistance.  

2. OBJECTIVES OF THE COMPETITION:  

Lot 1  

The primary focus of this Lot is to support the joint efforts of civil society organizations, think tanks and NGOs to safeguard human rights and protect vulnerable population groups in Ukraine including IDPs in the national crisis situation caused by the war in Ukraine, namely:  

  • Proposing effective ways of coordination of civil society and volunteer initiatives in order to address social and human rights challenges caused by the war at the subnational level in Ukraine; 
  • Ensuring the protection and restoration of violated human rights with a particular focus on vulnerable populations in the context of war;  
  • Activities aimed at addressing and supporting survivors of sexual violence in the wartime; 
  • Strengthening the capacity of regional authorities/local authorities to respond to the crisis by establishing the effective governance system in the context of war; 
  • Supporting the Government in documenting human rights and international humanitarian law violations, including international crimes committed in the context of the war and providing support to the victims. 

The applying organization may choose to select one or several activities to be implemented within proposed project.  

Lot 2 

The projects submitted within this Lot should contribute to meeting needs identified in conflict-affected communities, transit hubs, and host communities, thereby strengthening community resilience and social fabric. The proposed activities may be focusing on, but not limited to the following areas: 

  • Collection of data on existing needs and challenges; 
  • Self-organization of people into volunteer mutual assistance groups, thus enabling the interaction of all parties involved (volunteers, local authorities, State Emergency Services (SES), business, social services, etc.); 
  • Engagement of young people among IDPs and representatives of hosting communities in establishing dialogue platforms and offering solutions for alleviating tensions between IDPs and local residents; 
  • Provision of services targeted at inclusion of vulnerable groups among IDPs, including persons with disabilities; 
  • Promotion of participatory mechanisms on the community level to engage people in emergency response and recovery efforts; 
  • Provision of logistics support for and delivery of emergency assistance in coordination with the relevant authorities; 
  • Support in development of critical civil protection infrastructure and provision of rescue equipment; 
  • Provision of essential services such as psychological, legal assistance as well as social services (legal assistance services should be focused on conflict-affected people); 
  • Development of digital solutions, including online services and platforms, for addressing the key war-related challenges;  
  • Strengthening digital security and data protection. 

3. PARTICIPANTS OF THE COMPETITION:  

Non-profit organizations, in particular charitable organizations, public associations (including civil society organizations and unions) that are officially registered in Ukraine for no less than one year and have experience of project implementation in the proposed priority area. The contest does not provide grants to profit organizations, political parties, state authorities, local governments, religious communities and private (physical) individuals and entrepreneurs. 

3.1. Eligible organizations 

The parameters that will determine whether an NGO is eligible to be considered for funding by UNDP will be based on the Capacity Assessment Checklist CACHE (Annex 5).  

3.2. Geographic location: 

UNDP will accept applications from all regions of Ukraine. 

4. COMPETITION STAGES

Stage I –Submission of project proposals concepts according to the following structure: 

  • purpose, main goals and objectives, 
  • preliminary list of measures to achieve the goals, 
  • expected results, 
  • partners, 
  • the implementation timeframe, 
  • estimated total budget without details. 

Project concepts are to be submitted in an arbitrary form, no more than 2 А4 pages in total. 

There is no deadline for submission of the project proposals concepts and applications will be accepted on a rolling basis and reviewed once a month. The grant competition will be conducted on a rolling basis, with the first round of concepts to be submitted no later than 1 June 2022.  All concepts submitted after the initial deadline will be reviewed on a monthly basis.  

Stage II – Submission of the project proposals  

Based on the results of the review and preliminary evaluation of the concepts, the selected organizations will be invited to submit finalized project proposals. The applying organization will have up to a week to submit the completed project proposal. 

The winners of the competition will be chosen on the basis of the evaluation results of the project proposals by the Grant Selection Committee.  UNDP will conclude grant agreements with those finalists that will be recommended for funding. 

5. BUDGET AND ALLOWED EXPENSES

Eligible costs must: 

  • be necessary for caring out project activities; 
  • comply with the principles of sound financial management, in particular value for and cost-effectiveness; 
  • be properly recorded, identifiable and verifiable, and backed by original supporting documents. 

UNDP grant may only be used to cover the following costs: 

  • Staff salaries and expert fees; 
  • Purchase of consultative services provided that these are essential for project goals and objectives; 
  • Consumables and supplies, including minor personal protective equipment; 
  • Printing and copying; 
  • Utility services; 
  • Renting, catering and other services envisaged by the project activities; 
  • Travel costs (provided that travel complies with internal UNDP regulations).

The following costs are ineligible: 

  • Costs of project proposal preparation; 
  • Debts reconciliation; 
  • International travel; 
  • Reimbursement of expenses related to exchange rate fluctuations; 
  • Creation and registration of the organization; 
  • Direct fiscal support to state authorities; 
  • Political activity; 
  • Religious propaganda; 
  • Activities leading to direct or indirect discrimination of any social strata; 
  • Projects aimed at gaining profit from activities; 
  • Construction or repair work; Purchase of vehicles and / or luxury goods and related services. 

6. FINANCIAL CONDITIONS AND TERMS OF IMPLEMENTATION: 
It is envisioned that the budget within project proposal should be within the following range USD 7,000-50,000. 

The maximum timeframe for the project implementation is 9 months. 

The contribution from the implementing organization or from other sources will be considered and will be regarded as an advantage for the applicant. This contribution could be made both financially and in non-financial form (for example, remuneration of the personnel of the organization, provision of its office or equipment for project tasks, etc.). 

7. CONCEPTS SUBMISSION PROCEDURE: 

Concepts of the project proposals are submitted in Ukrainian and sent by e-mail to the addresses:  grants.ua@undp.org  and oksana.kosenko@undp.org specifying in the subject line, the title of the competition “Civil society response to the needs of women and men, especially hard-to-reach and vulnerable groups ". 

Contact persons: 

  • Oksana Kosenko, Civil Society Project Coordinator “Civil society for enhanced democracy and human rights in Ukraine”, UNDP: oksana.kosenko@undp.org  

8. SELECTION PROCESS 

8.1. Assessment procedures 

UNDP specialists will review the project concepts submitted for the stage I of the competition and select organizations which will be invited to submit finalized project proposals. 

The project proposals submitted for stage II – Submission of the project proposals will be checked against the criteria for the assessment of proposals. At this stage, the Programme can request additional information from the applicants at its own discretion. 

To ensure full transparency and equity of the process, UNDP forms a Grant Selection Committee (GSC) that will appraise the proposals that have made it through the first stage. GSC is a temporary authorized body that is responsible for considering, selecting and recommending proposals for funding. The Grant Selection Committee may decide to request additional independent expert opinion during the selection process. 

8.2. Criteria for the assessment of proposals  

The proposals shall be assessed by the GSC in accordance to the following criteria: 

 

Summarised form for the technical proposal evaluation

Maximum score

1.

Quality and responsiveness of the project proposal to the broad themes highlighted in item 2 of this CFP

25

2.

Specificity, feasibility, and effectiveness of the project’s planned measures (

25

3.

Demonstrated ability of the proposed team to cope with the scope of works described in the project proposal;

25

4.

Relevance of planned costs and required resources relative to the expected results

15

5.

Quality of the proposed networks (including scope of partners proposed for implementation and already existing networks linked to the lead applicant).

10

 

Total Score

100

 

9. REPORTING, MONITORING AND EVALUATION 

9.1. Monitoring and evaluation, frameworks for project implementation 

The Grantee is responsible for monitoring project implementation and evaluating its results. UNDP will monitor the project through Grantee reports, online consultations, site visits, meetings with project personnel and stakeholders, and participation in project events. 

9.2. Reporting 

The Grantee shall submit the following reports according to UNDP format: 

  • Brief reports on demand occasionally requested by UNDP CSDR in cases when information on Programme implementation is required in between reporting periods; 
  • Completion report, including a summary of activities and results as well as financial report for total duration of an agreement.