Governance
Terms of Reference| Letter of Agreement | Memorandum of Understanding
Humanitarian Coordinator
The overall management of the Sudan CHF activities will be led and coordinated by the Humanitarian Coordinator (HC). According to the Sudan CHF Terms of Reference, the HC is responsible for:
- Mobilizing resources;
- Defining the level of the Rapid Response Reserve and allocating CHF resources according to agreed procedures;
- Allocating in particular Sudan CHF resources to IOM and NGO partners involved in the Work Plan through UNDP, in line with the allocation process and in keeping with UNDP's regulations and rules;
- Approving allocations and disbursements;
- Reporting to donors in accordance with Work Plan requirements and the Sudan CHF Terms of Reference;
- Managing the process of monitoring and evaluation the impact and effectiveness of Work Plan delivery;
- Chairing the Advisory Group.
In his/her role the HC is supported by a Technical Support Unit, a Monitoring and Evaluation Unit and the Administrative Agent.
Advisory Group
The Sudan CHF Advisory Group has been formed to represent the views of the Donors, the UN Country Team (UNCT) and the NGO community. The Advisory Group consist of the HC (as Chair); local representatives of the three largest donors to the Sudan CHF; UN Country Team representatives, including the Participating UN Organizations; and one representative of the NGO community. The Chair can invite additional donors, UNCT, NGO members and any other person deemed necessary for improving discussion and recommendations by the Advisory Group.
The Advisory Board is responsible for:
- If requested by the HC, advising him/her on the most appropriate allocation of resources, based on needs, priorities, and absorptive capacities;
- Reviewing policy guidelines and regional and project allocation made by the HC at various points in the consultative Work Plan;
- Reviewing the reports submitted by the Administrative Agent and the HC;
- Reviewing the operational activities of the CHF itself, especially at the middle and end of the Work Plan cycle;
- Ensuring that the activities funded under the CHF are harmonized with those funded bilaterally by the Donors;
- Advising on any issue related to the operations of the CHF.
Administrative Agent
The UNDP serves as the Administrative Agent (AA) and is responsible for concluding Letters of Agreement (LOA) with donors and Memorandum of Understanding (MOU) with Participating UN Organizations. It receives, administers and manages contributions from Donors. It disburses these funds to the Participating UN Organizations in accordance with the decisions of the HC. The AA also maintains a Rapid Response Reserve as directed by the HC. Finally, the AA prepares and submits financial reports on the Sudan CHF account to the HC, each donor that has contributed to the CHF, as well as the Advisory Group.
CHF Technical Unit
The Humanitarian Coordinator is supported by a CHF Technical Unit managed by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA). This unit is responsible for programmatic aspects associated with the management of the Sudan CHF, including the facilitation of the CHF allocation process.
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