Governance
Terms of Reference|
Memorandum of Understanding |
Standard Administrative Arrangement
Steering Committee
The overall management of the SRF-SS activities is led by a Steering Committee, under the chairmanship of the Government of Southern Sudan (GoSS) and co-chaired by the UN Deputy Resident Coordinator. Based in Juba, the Steering Committee is composed of primarily the same members as the World Bank-managed MDTF-SS Oversight Committee, i.e. relevant GoSS Ministries and/or Commissions, contributing donors, the World Bank, UN Agencies, and the NGO Forum. Additionally, other entities may be invited by the Steering Committee as observers or to specific discussions. The SRF-SS Steering Committee meetings and the MDTF-SS Oversight Committee meetings will be harmonized to make effective use of their members. In accordance with the SRF-SS Terms of Reference, the Steering Committee is responsible for:
- Providing strategic guidance, principles and criteria for the identification of priorities to be funded by the SRF-SS;
- Reviewing projects approved by the GoSS Inter-ministerial Appraisal Committee (IMAC) and instructing the Administrative Agent for disbursement accordingly;
- Reviewing and approving regular consolidated narrative and financial updates and reports of the SRF-SS, submitted by the Technical Secretariat and Administrative Agent respectively;
- Ensuring appropriate coordination with any initiatives from the MDTF-SS and the Sudan CHF;
- Maintain close collaboration with national counterparts to ensure flexible adaptation of the SRF-SS activities to changes in programmes and priorities.
Technical Secretariat
The Steering Committee Technical Secretariat (SRF-SS TS) provides quality assurance throughout the programme/project approval process and facilitates the preparation and decision-making of proposals submitted. The SRF-SS TS includes seconded staff from GoSS and will be based at the Ministry of Finance and Economic Planning in Juba. It works closely with IMAC and the Administrative Agent, answering to and under the overall direction of the Steering Committee. It also liaises with the World Bank-managed MDTF-SS Technical Secretariat staff as appropriate. In addition, the SRF-SS TS provides advice and services to IMAC and to applicants for SRF-SS funding (UN Organizations, NGOs and CSOs). Finally, The SRF-SS TS is responsible for the consolidation of quarterly updates and annual narrative progress reports received from Participating Organizations, for transmission to the GoSS and donors.
Government of Southern Sudan (GoSS) Inter-ministerial Appraisal Committee (IMAC)
The GoSS IMAC in Juba is the approving body for all proposals submitted for SRF-SS funding, as determined in GoSS Aid Strategy. It confirms that proposals are aligned to GoSS policies and priorities and that the GoSS is aware of implications of projects’ approvals on recurring costs budget.
GoSS Budget Sector Working Groups
The GoSS Budget Sector Working Groups are the central budgeting and planning mechanism of the GoSS. They are responsible for the primary screening/technical review of concepts and outline proposals, before a complete project proposal is developed and submitted by the proposing organization(s) for SRF-SS funding.
Administrative Agent
The Multi-Donor Trust Fund (MDTF) Office of the United Nations Development Programme (UNDP) serves as the Administrative Agent (AA) and is responsible for concluding Standard Administrative Arrangements (SAAs) with donors and Memorandums of Understanding (MOUs) with Participating UN Organizations. It receives, administers and manages contributions from Donors. It disburses these funds to the Participating UN Organizations in accordance with the decisions of the SRF-SS Steering Committee. Finally, the AA prepares and submits consolidated financial reports, as well as financial statements on the SRF-SS account to the SRF-SS Steering Committee, for transmission to the GoSS and donors.
The MDTF Office will delegate the AA responsibilities to the Fund Management Unit of UNDP Sudan, that is providing similar fund management services for the Sudan Common Humanitarian Fund (CHF) and the Darfur Community Peace and Stability Fund (DCPSF).
