Decision Making Process
Proposal Submission and Eligibility
The eligibility criteria are applied in the first instance by the UN Agencies developing programmes for inclusion into the One Programme. Participating UN Organizations will involve national partners in the development of the programme through Joint Programme Working Groups (JPWGs). The JPWGs assess their own programmes to ensure compliance with criteria (a) and (b) before they are presented to the IAPC for peer review. After revision and on the recommendation of the IAPC, the programmes are presented for approval to the Country Management Team (CMT) and Joint Steering Committee and signed off by the Government of Tanzania.
After CMT approves the programmes (which is already the case for the current pilot One UN Programme), the JPWGs will be tasked to comply with criteria (c) i.e. detailed programme planning. This detailed planning is a critical step to precede the first allocation of resources from the One UN Fund. Effective allocation (and programme implementation) requires a detailed one year plan that is realistic in relation to capacity, sequences activities, assesses risks, determines likely cash-flow and divides responsibilities and resources.
Programmes eligible for funding under the Tanzania One UN Fund must meet the following design criteria:
- Substantive: National priorities, ownership and alignment as reflected in the JAST, and specifically:
- Consistency with Tanzania's national development strategies and relevant sector policies
- Building sustainable national capacity by:
- Supporting national partners as lead implementers
- Using national systems for the implementation, as far as possible, taking into account the nature of the programme. For instance, the way in which programmes heavy on technical assistance utilise national systems may differ from the approach used by programmes using an advocacy strategy.
- Supporting 'upstream' policy development and planning and linking any local level services delivery or micro project implementation to sustainable upstream objectives
- Develop clear strategies for addressing cross cutting issues including gender and environment among others
- Focusing on the comparative advantage of the UN
- Capacity: Capacity to deliver the programme, and specifically realistic planning (time frames and outputs) in light of the:
- Demonstrated capacity of the UN to deliver the (joint) programme (e.g. PUN implementation levels for the previous year)
- Demonstrated capacity of the national partners to implement the joint programme
- Process: Detailed planning for programme implementation:
- A detailed year one work plan and budget, and year two provisional work plan and budget. The first year work plan should include detailed sequencing of activities, a cash flow plan and clear division of labour among UN Agencies for various activities and outputs. The work plan should include clear performance targets (outputs) that can realistically deliver the programme outcomes. The work plan should be subjected to a risk assessment to identify the obstacles to achieving the set targets. Risk mitigation activities and strategies for sustainability should be identified and costs estimated.
Proposal Review & Approval Process
Programmes that have fully complied with eligibility criteria will qualify for an initial allocation of funds from the Tanzania One UN Fund. The IAPC will constitute an Evaluation Team to assess the programmes and apply the initial allocation criteria. Members of the team will not represent their respective agencies and they will be selected on the basis of their programming skills and experience, from a cross-section of IAPC representatives.
The Evaluation Team will conduct a desk review of all the programmes, receive a presentation from the Managing Agent and make a proposal for allocation of funds after applying the criteria. The Evaluation Team fund allocation proposal will then be shared with the IAPC. Any issue raised by the IAPC will be presented to the CMT by the chair of the IAPC. The CMT will take a final UN position and engage first the Joint Task Force and then the Joint Steering Committee, where the final decision will be made.
The JSC is responsible for the final decision making. Decision making should reflect cross-validation of the application of the criteria. The purpose is to ensure that there is a balance between competing priorities. It will be the JSC to ensure that the final decision is wholly appropriate and that equity and reasonableness are applied
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