Reporting
Annual Reports:
On an annual basis, the joint programme is required to provide a narrative report on progress towards results, including achievements and lessons learned.
The reporting mechanism should be anchored in the common Results Frame Work and should facilitate consolidation around outcomes and output. Therefore, it is desirable to organize the agencies to channel their report contributions directly into an integrated reporting system rather than each participating organization drafting a separate report, which are subsequently reorganized into one single report entailing unnecessary duplication and workload.
The agreed reporting mechanism of the Participating UN Organizations should to the extent possible limit transaction costs through integration of the reporting process while ensuring the best possible quality of the Narrative Joint Programme Progress Reports.
The MDTF Office will provide guidance on reporting formats and procedures to ensure that all fiduciary reporting requirements are met. The MDTF Office is responsible for the annual Consolidated Joint Programme Progress Report, which will consist of three parts:
- AA Management Brief. The Management brief consist of analysis of the certified financial report and the narrative report. The management brief will identify key management and administrative issues, if any, to be considered by the NSC.
- Narrative Joint Programme Progress Report. This report is produced through an integrated Joint Programme reporting arrangement. The report should be reviewed and endorsed by the PMC before it is submitted to the MDTF Office on 28 February of each year.
- Financial Progress Report. Each Participating UN organization will submit to the MDTF Office a financial report stating expenditures incurred by each programme during the reporting period. The dead-line for this report is 31 March.
Upon completion, the MDTF Office submits the Consolidated Joint Programme Progress Reports to the RC who distributes it to the NSC members. Decisions and comments by the NSC should be duly recorded and shared with all stakeholders in order to ensure the full coordination and coherence of MDG-F efforts.
Reports will be posted on this website once available.
Quarterly updates
In addition to the required annual reports Participating UN Organizations will be encouraged to provide quarterly updates to ensure an open flow of information to the donor and others. The quarterly update will be designed to satisfy basic information requirements to serve as a "rough", but timely management tool. The tool will satisfy the most basic information needs of the Programme itself, the donor, the Admninistrative Agent and the HQs of the Participating UN Organizations. The MDTF is in the initial stages of designing an online system to capture the updates. The systems will be designed to let Participating UN Organizations report informally on achievements over the past quarter by using a standard online form. Please click here for the Quarterly Progress Update template.
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