4. Monitoring/evaluation

The archives in general
The people who house and manage the archive can monitor how many individuals use the archives and for what purpose. They can also solicit input from visitors with a view to improving archive accessibility and usefulness.
Spin-off projects
Ask the archive managers to monitor the number and type of spin-off projects. Have them encourage those who carry out such projects to provide feedback on their efforts, and if possible to share a copy of any materials produced as well as any relevant documentation they care to share.
Analysis of the questionnaire data
First of all, remember that the questionnaire data can be an invaluable element of an evaluation strategy for the contest phase.
Circulate your data widely and maintain a record of how you have done so. When you send out reports on the data you have generated, you could also request that people provide you with feedback: their impressions of the data, requests for cross-analyses, and comments on how the data are or will be used by them and their organizations.

Keep track of the specific cross-analyses you carry out in response to the requests of jurors or other interested parties. Ask them to provide feedback on the results, as well as comments as to the value of the results for their work.
Text analysis
The team involved in text analysis will learn and apply valuable skills. You can evaluate that capacity-building process. In the longer term, it is also possible to monitor how and to what extent team members make use of those skills in other contexts.
As with the questionnaire data, circulate your text-analysis findings widely and request feedback from those who receive reports based on your analysis.
If you carry out text analysis with a view to verifying jurors_ observations and recommendations, you are in essence evaluating one text-analysis approach by applying another.
Organizations might request that text analysis be carried out on the scenarios from a given zone with a view to evaluating their past activities and formulating new strategies. You could institute a plan to monitor how and to what extent organizations use information gleaned from text analysis.
And one final idea: You can keep track of the specific text-analysis requests (from jurors or others) that you fulfill, and you can compile feedback from those who made requests and have received relevant research results.