Rules of Procedure - Bureau
Rule 7
Elections
- The Executive Board shall, at its first regular session each year, elect from among the representatives of its members, taking into consideration the need to ensure equitable geographical representation, a Bureau consisting of a President and four Vice‑Presidents, who shall hold office until their successors are elected.
- The members of the Bureau shall be eligible for a second consecutive term.
- The Presidency shall rotate each year to a different regional group. Each regional group will hold the Presidency once during a period of five years.
- If the President cannot participate in a meeting or any part thereof, she/he shall designate one of the Vice‑Presidents to take her/his place. Only members of the Bureau shall chair meetings of the Executive Board.
- If the President or any Vice‑President ceases to be able to carry out his/her functions or ceases to be a representative of a member of the Executive Board, he/she shall cease to hold such office and a new President or Vice‑President shall be elected for the unexpired term.
- The President or a Vice‑President acting as President, shall preside over the meetings of the Executive Board in that capacity and not as the representative of the member by whom she/he is accredited.
- The President and the Vice-Presidents of the Executive Board should preferably be representatives of Permanent Missions to the United Nations.
Rule 8
Functions of the Bureau
- The Bureau of the Executive Board shall meet on a regular basis. The primary functions of the Bureau include preparation and organization of Board meetings, facilitation of transparent decision‑making, and promotion of dialogue. The Bureau shall brief the Board on its deliberations and shall not have the authority to make decisions on any substantive matters.
- As part of the preparation and organization of Executive Board meetings and in accordance with the work plan of the Board, the Bureau may, inter alia, consider issues related to the agenda of the meetings, documentation, the structure of meetings and should help highlight the issues and recommendations that require consideration and action by the Board.
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