Rules of Procedure - Agenda and documentation
Rule 5
- The Executive Board shall adopt its annual work plan at its first regular session every year. Discussion on the work plan should start no later than at the last session of the Executive Board the previous year.
- The agenda of the session shall be adopted at the beginning of each session.
- The Executive Board shall approve at the end of each session, on the proposal of the Executive Board secretariat, a provisional agenda for the next session.
- Any matter within the competence of the Executive Board not included in the provisional agenda for a session may be submitted to the Board by a member or by the secretariat; such matter will be added to the provisional agenda by decision of the Board. The Board may also decide to amend the provisional agenda or to delete an item or items from it, with due regard to any delay in the distribution of documentation that may occur.
- The agendas and deliberations of the Executive Board shall reflect the functions set forth in paragraph 22 of annex I of General Assembly resolution 48/162 of 20 December 1993 (see annex to Rules of Procedure).
- The secretariat shall advise members of UNDP and UNFPA of the availability of official documents and conference room papers.
- The official documentation relating to items of the provisional agenda shall be available to all members of UNDP and UNFPA in the official languages, at least six weeks before the date of the opening meeting of a session.
- Country cooperation frameworks and country programme documents shall be submitted in one of the official languages for reproduction and distribution in all working languages.
- Conference room papers shall be available to all members of UNDP and UNFPA in working languages.
- At least two weeks before each session of the Executive Board, the secretariat shall convene an informal open‑ended meeting of the Board in order to provide a briefing on the matters to be covered under the items on the provisional agenda.
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