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ANNUAL PROGRAMME/PROJECT REPORT

Purpose
The annual programme/project report (APR) is designed to obtain the independent views of the main stakeholders of a programme or project on its relevance, performance and the likelihood of its success. The main stakeholders are the target groups, programme or project management, the key government agency responsible for the programme or project, and UNDP.

The APR aims to:

• provide a rating and textual assessment of the progress of a programme or project in achieving its objectives;

• present stakeholders' insights into issues affecting the implementation of a programme or project and their proposals for addressing those issues; and

• serve as a source of inputs into the preparation of the country office annual report (COAR), a formal means of communication between the country offices and headquarters through which country experiences are captured for consolidation and dissemination to the development community.

The questions on relevance are meant to determine the extent to which the objectives and target groups of the programme or project remain valid and pertinent as originally planned or as subsequently modified owing to changing circumstances within the immediate context and the external environment of the programme or project. The questions about performance pertain to effectiveness, efficiency and timeliness. The questions on success focus on the potential impact, sustainability of results and contribution to capacity development of the programme or project.

Preparation and Submission of the APR
The preparation of the APR must begin in October. The final report must be submitted to the UNDP country office no later than November 30.

One United Nations Plaza * New York, NY 10017 * Telephone: (212) 906-5000 * Fax: (212) 906-5001
Internet: HQ@undp.org

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ANNUAL PROGRAMME/PROJECT REPORT

Basic Programme/Project Information (To be provided by programme/project management)

Programme/project number and title: ______________________________________

Executing agency: ______________________________________________________

Project starting date

Originally planned: ____________________ Actual: ____________________

Project completion date

Originally planned: ____________________ Actual: ____________________

Total budget (US$)

Originally:__________________ Latest signed revision: __________________

Period covered by the report: ______________________________________________

Date of tripartite/bipartite review (Indicate if planned or actual): _________________

PART I. NUMERICAL RATING
Rate the relevance and performance of the programme or project using the following scale:

1	Highly satisfactory
2	Satisfactory
3	Unsatisfactory, with some positive elements
4	Unsatisfactory
X	Not applicable

Place your answers in the column that corresponds to your role in the programme or project.

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SUBSTANTIVE FOCUS	Target Group(s)	Programme or Project Manager	Government	UNDP
Relevance
1. How relevant is the programme or project to the development priorities of the country?
2. How relevant is the programme or project to the promotion of sustainable human development?
3. Are appropriate beneficiary groups being targeted by the programme or project?
4. Does the programme or project address the gender-differentiated needs of the target groups?
5. Given the objectives of the programme or project, are the appropriate institutions being assisted?
Performance
1. Using the following indicators, rate the contribution of the outputs to the achievement of the immediate objectives:
a. (Indicator 1)
b. (Indicator 2)
c. (Indicator 3)
2. Rate the production of target outputs.
3. Are the management arrangements of the programme or project appropriate?
4. Are programme or project resources (financial, physical and manpower) adequate in terms of:
a. quantity?
b. quality?
5. Are programme or project resources being used efficiently to produce planned results?
6. Is the programme or project cost-effective compared to similar interventions?
7. Based on its work plan, how would you rate the timeliness of the programme or project in terms of:
a. production of outputs and initial results?
b. inputs delivery?

* Prior to the distribution of the form, the indicators must be listed, as reflected in the programme support document or project document or as agreed on by the stakeholders.

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Please indicate your overall rating of the programme or project using the following letters:

A	Highly satisfactory
B	Satisfactory
C	Unsatisfactory, with some positive elements
D	Unsatisfactory
X	Not applicable

SUBSTANTIVE FOCUS	Target Group(s)	Programme or Project Manager	Government	UNDP
Overall rating of the programme or project

Explain the basis of your rating, which need not be limited to, or which may be different from, the relevance and performance criteria rated above.For the last year of the programme or project, the overall rating should include an assessment of the potential success of the programme or project as well as its relevance and performance.

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Answer questions 1-8 every year except the last year of the programme or project.

Answer questions 9-14 only for the last year of the programme or project.

PART II. TEXTUAL ASSESSMENT

1. What are the major achievements of the programme or project vis-à-vis its objectives during the year under review?
   
   
   
   
   
   
2. What major issues and problems are affecting the implementation of the programme or project?
   
   
   
   
   
   
   
3. How should these issues or problems be resolved? Please explain in detail the action(s) recommended. Specify who should be responsible for such actions. Also indicate a tentative time frame and the resources required.
   
   
   
   
   
   
   

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4. What are the potential areas for programme or project success? Please explain in detail in terms of potential impact, sustainability of results and contribution to capacity development.
   
   
   
   
   
5. What actions would you recommend to ensure that this potential for success translates into actual success?
   
   
   
   
   
6. What are the views of the target groups with regard to the programme or project? Please note any significant gender-based differences in those views.
   
   
   
   
   
7. To date, what lessons (both positive and negative) can be drawn from the experience of the programme or project?
   
   
   
   
   
8. If the programme or project has been evaluated, what is the implementation status of the recommendations made by the evaluators?
   
   
   
   
   
   

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9. What are the major achievements of the programme or project vis-à-vis its objectives? Please explain them in detail in terms of potential impact, sustainability of results and contribution to capacity development.
   
   
   
   
   
10. What factors affected the implementation of the programme or project?
    
    
    
    
    
11. What lessons (both positive and negative) can be drawn from the experience of the programme or project?
    
    
    
    
    
12. What are the views of the target groups with regard to the programme or project? Please note any significant gender-based differences in those views.
    
    
    
    
    
13. If the programme or project has been evaluated, what is the implementation status of the recommendations made by the evaluators?
    
    
    
    
    
    

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14. What activities or steps do you recommend as follow-up to the project?
    
    
    
    
    
    

____________________________________________________________________
Rater's Name, Title, Organization Represented, Signature

__________________
Date

____________________________________________________________________
Rater's Name, Title, Organization Represented, Signature

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Date

____________________________________________________________________
Rater's Name, Title, Organization Represented, Signature

__________________
Date

____________________________________________________________________
Rater's Name, Title, Organization Represented, Signature

__________________
Date