UNDP Zambia Resident Coordinator Annual Report 2011.
The Zambia Country Office is headed by Ms. Kanni Wignaraja.
The term “procurement” refers to the process of acquiring goods, works and services. The process spans the whole cycle from identification of needs, choosing adequate procurement methods, sourcing suppliers and evaluation of their offers up to the award of contract. An integral part of the procurement process is the management of the contracts and assets through the whole project life cycle.
UNDP procurement is based on the principles of:
Best value for money
Fairness, integrity and transparency
Effective international competition
Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)
UNDP procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market and negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by business units and development partners.
The UNDP Zambia Procurement Unit aims to provide quality service and timely, effective and efficient delivery.
The Government of the Republic of Zambia through the Ministry of Agriculture and Livestock (MAL) has received funding from the Global Environment Facility (GEF) and United Nations Development Programme (UNDP), under a project entitled “Adaptation to Climate Variability and Change in Agro Ecological Regions I and II” to adapt to the negative effects of climate change. Therefore, the following consultancy services will be required from suitably qualified professionals:
The United Nations System in Zambia currently has fourteen (14) accredited Agencies Funds and Programmes (AFPs). Their offices and facilities are located in Lusaka and in other parts of the country and they host high-level meetings involving Government Counterparts, Diplomatic Corp and other international and national organizations.
The UN Resident Coordinator on behalf of the United Nations AFPs represented in Zambia is soliciting a qualified Security Company for the provision of high quality, exclusive, comprehensive and professionally managed security services for the entire UN System in Zambia. The successful service provider will be required to provide 24/7 security services to mitigate against, but not limited to crime, civil unrest, fire, and the protection of life of UN staff and property.
UNDP Zambia in the role as Principal Recipient (PR) of the Global Fund (GF) invites interested Firm/Contractor to submit Proposal for the Physical Verification of Sub-recipients’(SR) Assets in various districts in Zambia.
Request for Proposal (RFP):
The broad objective of the verification exercises is to ascertain the existence of all the assets procured under the GF grants nationwide. In addition, the exercise will determine the state/condition of the assets, location and user and establish whether the assets are properly managed and recorded and used for GF project activities.
SR assets comprise of land, buildings, plant and machinery, vehicles, furniture and fixtures and office equipment distributed across the geographic area of operation of the Ministry of Health (MoH) and Medical Stores Limited (MSL) within the ten provinces in Zambia.
The purpose of the country analysis is to map development trends and identify key development issues for the next 5 – 10 years in order to substantially inform the design of the next UNDAF. The analysis will improve the understanding of decision-makers, partners and other stakeholders of the current social and economic status of the population in the country and the causes of shortfalls and inequities as the basis for recommending actions. It will also serve for policy advocacy around emerging issues and the leveraging of partnerships and resources.
The Zambia UN Development Assistance Framework (UNDAF) 2011-2015 sets out the UN system’s role and collective contribution to the achievement of the Sixth National Development Plan (SNDP), 2011-2015. The UNDAF provides a strategic programme framework and platform for bringing the mandates, technical expertise and resources of UN agencies together, and promotes UN system wide alignment with national development priorities, plans and programmes. The UNDAF establishes operational links to agency-specific programme documents and results in those sectors/themes.
Procurement and supply management is a key element of the grants of the Global Fund to fight AIDS, Tuberculosis and Malaria managed by UNDP and other partners in Zambia. MSL is the central actor for the MoH for the storage and distribution of health commodities in Zambia with CHAZ as a side partner catering for less than 10 % of the total supply and supply chain of the public sector. The supplies for the three diseases may cater for up to 40% of the total volume of supplies handled in the public sector.
In the meantime, the storage situation at central level is becoming dramatically insufficient in matters of space and as a consequence capacity and quality of storage and handling. The lack of sufficient space at the stores for storage and handling of supplies is hampering the efforts of MSL to provide quality logistics services and starts to have a negative impact on MSL service provider capacity. The same can be said for office space required for its management.
UNDP is presently acting as the Principal Recipient of Global Fund against Aids, Malaria and Tuberculosis, funded grants in Zambia. In the framework of implementation of one of these grants, UNDP is supporting the Ministry of Health (MoH) with the procurement, supply and installation/erection of a network of modular prefabricated ART Health Clinics covering the entire country. Additional funding has now been approved to proceed with procurement, supply and installation of a small number of PV Systems to provide energy generation to a small number of these clinics, erected in sites with no grid connectivity.