How We Buy

Workers in the field

UNDP buys goods and services from each of its 166 Country Offices, as well as UNDP Headquarters in New York. Responsibility for procurement is decentralized, meaning that the entire procurement cycle – from sourcing to contract management – is done locally. A Country Office’s Resident Representative, or his or her designee, oversees the process.

The Country Office will enter into contracts with vendors, which may be companies or individuals. Headquarters plays a limited role with the Procurement Support Office (PSO) providing support and specialized assistance (see Procurement FAQs). The Advisory Committee on Procurement (ACP), an independent unit within the Bureau of Management, approves contracts that exceed 100,000 USD. The ACP ensures that procurement undertaken by UNDP Business Units complies with relevant guidelines, and that procurement risks are properly assessed and mitigated.

Procurement WorkFlow

As a public organization, we must strictly adhere to the UNDP Financial Regulations and Rules, which mandate that contracts be awarded through a competitive process, obtaining bids through formal tenders. To ensure consistency across all our offices and business units, UNDP uses standard bidding documents, available in English, Spanish and French.