Monitoring and Evaluation Plan

The UNDP Country Office in DPRK resumed operations in October  2009 after suspension in 2007. When the Executive Board approved the resumption of our activities, it emphasized the need to put in place satisfactory programming arrangements, including special procurement guidance, an Internal Control Framework and rigorous Monitoring and Evaluation measures.  In February 2011, the Executive Board also approved the Country Programme Document (CPD) for DPRK (2011-2015) .

We are cognizant of the fact that to improve management for development results, significant attention should be paid to monitoring and evaluation.  UNDP is therefore committed to have in place an enhanced, effective and robust monitoring and evaluation system. To this end, a monitoring and evaluation plan has been carefully developed and reviewed by both the Country Office and UNDP headquarters.  The plan’s progress is closely monitored by headquarters, in conjunction with our Country Office senior management who provide continuous oversight.

Monitoring and Evaluation (M&E) Plan by project clusters

Monitoring Compliance
The Internal Control Framework for DPRK requires the M&E Specialist and international staff to visit project sites, review project financial reports and physical inventory of project equipment and prepare periodic monitoring and oversight reports.

Special M&E Arrangements
In addition to regular field visit reporting, the CO undertakes regular visits to projects and adequate reporting on a regular basis on the overall implementation of the required measures as well as on the overall projects/programme. In addition, items procured and installed will be verified and monitored during the reporting period to ensure that all equipment are being used for their intended purposes.  The Government of DPRK has agreed to give UNDP unhindered access to project sites and given assurances that UNDP will be able to physically verify the appropriate use of all project equipment and assets.

Timeline for Monitoring and Evaluation of all Projects

Regular reports will be produced by international project managers and reviewed by the UN executing agencies prior to submission. Each Project will be monitored through the following means:
Within the annual cycle
Annual Work Plan and budgeted activities will be prepared in the beginning of the year.

  • Quarterly Project Progress Reports, which will detail the accomplishments, lessons learned/problems faced during the execution of the activities in the past quarter and the planned activities for the next quarter will be prepared by the respective project manager.
  • A Risk Log shall be activated and regularly updated by reviewing the external environment that may affect the project implementation.
  • Based on the above information recorded, progress reports shall be submitted by the project manager.
  • A project Lesson-learned log shall be activated and regularly updated to ensure on-going learning and adaptation within the organization, and to facilitate the preparation of the Lessons-learned Report at the end of the project.

  • Annually
  • Annual Review Report. An Annual Review Report shall be prepared by the project manager and submitted to the Project Steering Committee and UNDP.
  • Annual Project Review. Based on the above report, an annual project review shall be conducted during the fourth quarter of the year or soon after, to assess the performance of the project and appraise the Annual Work Plan for the following year.

  • Other Reports
  • Terminal Report. A Terminal Report will be prepared at the final month of Project implementation. The Terminal Report will present the accomplishments of each project against targets and key performance indicators, lessons learned and problems faced during the execution of the activities, and recommendations for follow up or future programmes. The Terminal Report will also contain the financial report of the Project.
  • Other reports and deliverables. During the implementation period, international and local experts will be hired to conduct technical assistance for activities such as feasibility studies, field visits, mission reports, surveys and assessments, capacity building of M&E, etc.