Procurement Process

Depending on the nature and size of the project and its procurement elements, UNDP may use any of the following competitive methods set out in these Guidelines to procure goods, civil works or services. Commonly used competitive methods include:

    * Open International Competition
    * Limited International Competition
    * Local and/or National Competition


UNDP regards open international competition (OIC) as the preferred method of procurement with its overall ability to achieve all principal objectives of the intended programme. However, in many circumstances where it is determined that OIC is not feasible, staff may employ use of an alternative method. In such, UNDP requires its staff to ensure that the selected method is both economic and efficient (i.e., obtains the best value for money). All methods of procurement irrespectively must be open and fair to all interested Offerors to the extent possible.

PROCEDURE:

Open International Competition

Open international competition intends to provide all eligible and qualified Offerors adequate and timely notification of UNDP’s requirements and to provide them equal access and fair opportunity to compete for contracts of required goods, civil works or services valued at USD 100,000 or more. Initiated by an advertisement, OIC invites interested Offerors to request the solicitation documents from the Business Unit.

For contracts valued between USD 100,000 and USD 500,000, advertisements should be posted on IAPSO’s website and/or as a Procurement Notice on UNDP’s website for ten to thirty days depending on the complexity and nature of the goods, civil works or services to be obtained.

For contracts valued greater than USD 500,000, advertisements should in addition be made in Development Business and/or a relevant publication of wide international circulation. UN Development Business (UNDB) is a publication providing comprehensive information on opportunities to supply goods, civil works and services for projects financed by the United Nations, governments and International Financial Institutions. UNDB is published both online and in paper form. The paper version is printed twice monthly and the online version (e.g., UNDB Online) is updated several times a week.
Limited International Competition

Limited international competition (LIC) narrows competition amongst an ongoing shortlist of qualified Suppliers selected in a non-discriminate manner by the Business Unit either from rosters, prequalification, expressions of interest, etc. LIC is appropriate where OIC is unsuitable, exigent circumstances persist or the global market retains a limited availability of the required goods, civil works or services.
Local Competition

Local competition, unlike the aforementioned international competitive methods is generally exercised for procurement in the country where the programme is to be deployed. Business Units may use local competition where:

    * civil works are scattered geographically or spread over time and the country has a sufficient base of Suppliers (i.e., minimum of three);
    * professional services are valued at USD 30,000 or less;
    * goods are available locally at prices below the global market price; or
    * programmes require knowledge of the local/national system (e.g., Human Development Report).


Where applicable, advertisements shall be published in the national gazette or national or local newspaper or local publications to ensure thorough competition.
PROCUREMENT METHODS:

    * Request for Quotation (RFQ)
    * Invitation to Bid (ITB)
    * Request for Proposal (RFP)
    * Direct Contracting/Local Shopping

Request for Quotation (RFQ)

    * Most flexible / Least formal
    * < $2,500 and > $100,000
    * Written quotations
    * Pre-selected Suppliers
    * Standard format available
    * Basis of award is Price.
    * Minimum 3 Responsive Offers

Invitation to Bid (ITB)

    * > $100,000
    * Used for Goods Procurement
    * Open advertising preferred
    * Lowest priced, qualified, responsive offer
    * Should not be negotiated
    * Model bidding document available

Request for Proposal (RFP)

    * Services, complex goods
    * Detailed evaluation criteria
    * Two envelope system
    * Combination of price and services/solution

Direct Contracting/Local Shopping

    * < $2,500
    * No Competitive Market
    * Standardization
    * Co-operation with other UN Organization
    * Previous identical requirement
    * No previous satisfactory results of bidding
    * Real Estate
    * Genuine urgency
    * IAPSO

PROCUREMENT NOTICES


Provide all procurement notices for contracts over $100,000

Procurement of relevant video control and network equipment for the Target Center
Procurement process           ITB       
Office UNDP/Customs Modernization project
Deadline 30 July 2012
Posted on 29 June 2012
Development area Good Governance Unit

 

Development of automated system (software) for registration and control of goods transported by air transport for the State Customs Committee of the Republic of Azerbaijan
Procurement Process RFP
Office UNDP/Customs Modernization project
Deadline 30 July 2012
Posted on 29 June 2012
Development area Good Governance Unit

 


 

Procurement of IT equipment for the SCC in the framework of the SCIBM project
Procurement Process ITB
Office
UNDP Azerbaijan
Deadline 02 July 2012
Posted on 04 June 2012
Development area Good Governance Unit

 

PROCUREMENT AWARDS

UNDP "Promoting Development of Sustainable Energy in Azerbaijan" Project

 

United Nations Environmental Programme (UNEP) announces a tender for:

Purchase of 599 LED light bulbs | Tender deadline extension until 15 December 2014

 

IOM Office in Azerbaijan announces the sale of:

Second-hand items based in Mingachevir

Nissan Patrol

 

UNDP Office announces a tender for:

Provision of Conference Equipment Rental and Interpretation/Translation  Services | Price Schedule

 

UNDP projects announces

Project Consultant | TORTemplate of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11 | IC General Conditions

National Hydrologist for Water and Flood Management | TOR

Local Consultant for CV Development and Interview Skills Training | TOR | P11

Local Consultant for Organizing Job Fair | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

International Consultant for monitoring of contract implementation processes of the Establishment of the Data Center and IP-based International Switching System/Gateway in Azerbaijan and ensuring the scope and quality of services are in accordance with the specification and quality standards | TOR | IC General Conditions |Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11                                                        

Local Consultant to assess climate change impacts and vulnerability assessment of summer pasture areas in a selected pilot area of Azerbaijan, Ismayilli rayon | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

Local Consultant to assess past/current climatic data and climate change scenarios in a selected pilot area of Azerbaijan, Ismayilli rayon (Climate and climate change expert) | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

Local Expert on Monitoring, Reporting and Verification | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11


Local Expert on Financial Needs Assessment | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

Local Expert on Technology Needs Assessment | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

Local Expert on Capacity building Needs Assessment | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11 

Local Expert on Livestock | TORTemplate of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11  

Local Expert on Solid Waste/Waste Water Treatment | TORTemplate of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11  

Local Expert on Hydrofluorocarbons (HFCs)& Perfluorocarbons (PFCs) | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

Local Expert on Case Study | TOR | Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

Local expert for organizing conflict management training for the staff of the State Agency for Public Service and Social Innovations and “ASAN service” centers | TOR

International consultant to conduct trainings for employees of tourism industry | TOR | Letter of Interest | IC General Conditions | P11 form

Ensuring continuous, sustainable connection between the "State Register of Invalid Documents" automated registration information system and its back-up copy on an alternate location through optic communication channels | Tender deadline extension

 

UNFPA Country Office in Azerbaijan announces a tender for:

Renovation of the UNFPA Country Office in Azerbaijan | Attachments to the RFQ

 

UNDP projects announce tenders for:

Organization of an automated hotline with short phone number and short message service for obtaining information from State Register of Invalid Documents | Tender deadline extension

Organization of carbon-monitoring training and presentation event in Ismayilli  

 

European Union (EU) and United Nations Development Programme (UNDP) in Azerbaijan announce a grant for NGO Capacity Development:

Application form

Referring to the RFP dated 15 July 2014 for for purchase, installation and integration of IT equipment and software for the main and reserve centers of the State Register of Invalid Documents  UNDP Azerbaijan office would like to inform about extension of deadline for one day, till 16 August 2014, 18:00 local time:

Purchase, installation and integration of IT equipment and software for the main and reserve centers of the State Register of Invalid Documents | e-Tendering Supplier Training GuideeTendering FAQs   | Response to the questions_1 | Response to the questions_2 | Response to the questions_3 | Response to the questions_4 | Pre-Bidding

Organization of Pasture Inventory Training in Ismayilli Region of the Republic of Azerbaijan

Installation of Meteorological and Hydro-meteorological Gauging Station | Technical Specifications | eTendering Supplier Training Guide| eTendering FAQs | UNDP General Conditions for Purchase Orders | Response to the Technical Inquries | Extension of Tender Deadline

Selection of event management company to provide logistics support in the organization of First Global Forum on Youth Policy in Baku Azerbaijan | e-Tendering Supplier Training GuideeTendering FAQs | Response to the questions_1 | Response to the questions_2 | Tender Extension

Selection of a specialized company/organization to support GHG inventory process to assist with mitigation analysis, design and reporting

PR, Branding and Media Relations' Management for the First Global Forum on Youth Policy to be held in Baku, Azerbaijan in October 2014

GIS maps and satellite images for the "Sustainable Land and Forest Management in the Greater Caucasus Landscape " and "Clima East Pilot Project on "Ecosystem based Approaches to Clima Change"  projects

Pasture Restoration Equipment for the Clima East Pilot Project on "Ecosystem based  Approaches to Clima Change"

RFQ for Digital Elevation Model

Purchase and installation of IT equipment for the main and reserve centers of the State Register of Invalid Documents | eTendering User Training Guide | TOR of Previous Tender, Existing Setup | Response 1 | Response 2 | Response 3 | Deadline extension

 

 


Closed tenders

Procurement of Travel Management Services for UN/UNDP Azerbaijan Office | Terms of Reference | Long Term Agreement Template | e-Tendering Supplier Training GuideeTendering FAQs | Minutes of Pre-bid Conference | Tender extension

Refrostation/Replanting Services for improved Forest Composition in Shamakhi and Ismayilli Regions of Azerbaijan

RFQ for Lease of Office Space

International Consultant for preparation report on the current status of the Open Government Data initiative in the Republic of Azerbaijan within the framework of “Modernization of Sustainability and Efficiency of ICT infrastructure and ICT services in the Republic of Azerbaijan” project | TOR | IC General Conditions |Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment | P11

International consultant for training of public servants at the “Open    Government Data: Using Data for Transparency, Accountability and   Collaboration in Azerbaijan” workshop within the framework of      “Modernization of Sustainability and Efficiency of ICT infrastructure and ICT services in the Republic of Azerbaijan” project | TOR | IC General Conditions |Template of Offeror's Letter to UNDP confirming Interest and Availability for the IC Assignment  | P11

Purchase and installation of IT equipment and software for the Automated Control and Management System for Transit Cargo | UNDP General Terms and Conditions for Goods| eTendering Supplier Training Guide | eTendering FAQs | Extension of tender deadline

Medical Insurance Services for Service Contract Holders of UNDP and other UN Agencies administered by UNDP | TOR

Selection of a specialized company or institute to assist with the implementation of complex pasture inventory/restoration activities | TOR

Collecting data, records and past studies provided by relevant organizations and digitize for UNDP "Integrating Climate Change Risks into Water and Flood Management by Vulnerable Mountainous Communities in the Greater Caucasus Region" project

Purchase of Inventory Field Equipment

Room and conference facilities

Digital Elevation Model "Integrating Climate Change Risks into Water and Flood Management by Vulnerable Mountainous Communities in the Greater Caucasus Region " project

Office rent

Establishment of IP-based International Switching System (ISS) in the framework of the "Modernization of Sustainability and Efficiency of ICT Infrastructre and ICT Services in the Republic of Azerbaijan" project | Technical Specifications | Invitation to the bidders | Response to the questions I | Response to the questions II | Response to the questions III |Response to the questions IV | Response to the questions V |Response to the questions VI | Response to the questions VII | Pre-bid conference minutes | Deadline

Establishment of Data Center in Azerbaijan in the framework of the "Modernization of Sustainability and Efficiency of ICT Infrastructre and ICT Services in the Republic of Azerbaijan" project | Technical Specifications | UNDP General Terms and Conditions for Goods | Invitation to the bidders | Pre-bid conference minutes | Response to the questions I | Response to the questions II |Response to the questions III | Response to the questions IV| Response to the questions V | Response to the questions VI | Deadline

Geologist | TOR

GIS/Data Management Expert | TOR

Hydraulic Structures Modeller| TOR

Hydraulic Structures Engineer | TOR

Hydrogeologist | TOR

Hydrologist | TOR

Hydrometry Expert | TOR

Lead Institutional Capacity Development Expert/Gender/Stakeholder | TOR

Lead Socio-Economist| TOR

Lead Legal/Policy Specialist| TOR

Soil Conservation/Land use/Agric Specialist | TOR

Lead Telecommunications Expert | TOR

Development of software enabling the operation of the Electronic State Register of Invalid Documents, Integration of the e-register with two major information databased and creation of electronic data exchange mechanism with other state institutions |  e-Tendering for Supplier Guide | FAQ | Response 1Response 2 | Deadline Extension Note

 

Download this Document
Beware of fraudulent job offers!

UNDG/DOCO is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with UNDG/DOCO in return for the payment of fees or providing personal or banking information.


Please note that UNDG/DOCO does not charge a fee at any stage of the recruitment process (application, interview, meeting, traveling, processing, training or any other fees).


Such fraudulent correspondence may appear legitimate: they may feature a UN/UNDG logo, they may appear to originate from an official-looking email address or web site or they may be sent by individuals purporting to represent UNDG/DOCO or an entity which includes the word UN in its name. These fraudulent schemes mislead individuals with the purpose to extract money and/or personal information.


UNDG/DOCO advertises its employment and procurement opportunities on its global websites (http://jobs.undp.org; http://procurement-notices.undp.org) or on the websites of its UN Country Teams (a list of which can be consulted here). UNDG/DOCO also utilizes bona fide and established media and newspapers to disseminate its vacancies.


Beware if an offer of employment looks too good to be true. Never divulge personal and banking information or send money if you are unsure of the authenticity of an email or other communication in the name of UNDG/DOCO. If you are in doubt, please contact us for confirmation.


If you did mistakenly provide your information to a suspected fraudster, please report it to local law enforcement authorities or, if one of the two parties is based in the United States, to the Internet Crime Complaint Center for appropriate action.

Contact UNDP in Azerbaijan
Address: 3, UN 50th Anniversary str., Baku AZ 1001, Azerbaijan Phone: (+99412) 4989888
Email:office@un-az.org Email:registry.az@undp.org Fax: (+99412) 4922491
Resident Coordinator Annual Report
2013 UN Resident Coordinator Report

The publication summarizes progress of the UN System in Azerbaijan towards achieving the outcomes of the UN Development Assistance Framework and charts out the work plan for 2014.

View all reports
Related Document